PROCESS ORIENTED – NATURE OF WORK IN SBCO BRANCH

PROCESS ORIENTED –NATURE OF WORK IN SBCO BRANCH

SL	NATURE OF WORK	POSB – VOL –IV -RULE
1	Receipt of Returns	Rule -3
2	Checking List of Transactions  [SB -60/76]	Rule – 4
3.a 3.b	Will follow items Un-posted Items	POSB Rule: 45 Rule – 6
4	Register of Non-cash transactions SB-62 [a]/85 [a]	Rule – 7
5	Register of Office wise [SB-63/RD85]	Rule – 8 & 10
6	Consolidated Journal [SB-72/86]	Rule – 9
7	General check of vouchers & checking of vouchers	Rule – 11 & 15
8	Checking of Non-cash Transactions	Rule – 12
9	Revival of Accounts pre to 01.01.2003	Rule – 12 [3]
10	Objection Register	Rule – 13
11	Reporting of Minus balance	Rule – 13 [2]
12	Verification of binder balances	Rule – 14
13	Checking of Annual Interest	Rule – 16
14	Preparation of Interest cum Silent Accounts SB/NSS/PPF	Rule – 16
14.a	Annual Listing balances RD/MIS/TD/SCSS	Rule - 39
15	Silent Account Revised Procedure	Rule – 17 – 3
16	Un-used Cheque Foils	Rule – 18
17	Un-deliverable & spoilt Pass books	Rule – 19
18	Statistical Register	Rule – 20
19	Custody and preservation of records	Rule – 25
20	Monthly Progress Report	Rule -  26
21	Checking of Agents Commission bill
22	Submission of returns to AO & DAP	Rule – 21

MAINTENANCEOF REGISTERS IN SBCO

SL	TYPE OF CATEGORIES	NAME OF REGISTER
1	SB/NSS/PPF	SB-63 – OFFICEWISE SB-62a – Non-cash Register
2	RD/TD/MIS/SCSS	SB-85 – OFFICEWISE SB-85a – Non-cash Register

    GENERAL CHECK OF VOUCHERS & VOUCHER CHECKING FOR HO

SL	CATEGORY	GENERAL CHECK	% CHECK WITH LEDGER
1	SB	All Vouchers	4% Deposit check 10% Withdrawal [Compulsory above Rs.5000/=] 20% of closed accounts
2	RD	All vouchers	4% of deposit transactions All vouchers of withdrawals, closures, refund of interest, interest recovered on defaulted installments or on withdrawals repaid and rebate paid on advance deposits
3	MIS	All vouchers	a.4% of deposit transactions b. All vouchers of premature and final closures. c. 10% vouchers of monthly payment of interest
4	TD	All vouchers	4% of deposit transactions 20% of vouchers relating to payment of annual interest c. Warrant of payments of 20% of closed accounts of heavy amounts.
5	PPF	All Vouchers	a. 4% of deposit transactions. b. All vouchers relating to loans, withdrawals, interest recovered on loans and final closures
6	NSS 87/92	All vouchers	a. Warrant of payments of 20% of closed accounts of heavy amounts. b. All withdrawals above Rs.5000/=
7	SCSS	All vouchers	a. All vouchers of premature and final closures. (b) 10% of vouchers of monthly payment of interest.  (c) 4% of deposit transactions.   (d) The amount of Interest calculated for new accounts with reference to interest rate to ensure correctness.

GENERAL CHECK OF VOUCHERS &VOUCHER CHECKING FOR SUB OFFICES

SL	CATEGORY	GENERAL CHECK	% CHECK WITH LEDGER
1	SB	All Vouchers	4% Deposit check 10% Withdrawal [Compulsory above Rs.5000/=] 20% of closed accounts
2	RD	All vouchers	All Closures with passbook  in r/o sub offices B & C class w.e.f  15.02.2008
3	MIS	All vouchers	All Closures with passbook  in r/o sub offices B & C class w.e.f  15.02.2008
4	TD	All vouchers	4% of deposit transactions 20% of vouchers relating to payment of annual interest c. Warrant of payments of 20%  of closed accounts of heavy amounts.
5	PPF	All Vouchers	a. 4% of deposit transactions. b. All vouchers relating to loans, withdrawals, interest recovered on loans and final closures
6	NSS 87/92	All vouchers	a. Warrant of payments of 20% of closed accounts of heavy amounts. b. All withdrawals above Rs.5000/=
7	SCSS	All vouchers	All Closures with passbook  in r/o sub offices B & C class w.e.f  15.02.2008

[D.G Posts letter No. 5-2/99-SB dated 5.3.2003]

CHECKING OF ANNUAL INTEREST

SL	Name of Scheme	Revised checks
1	SB	20% checks for all schemes  where calculations are done manually and  5% where calculations are done on computers.
2	PPF/NSS-87/92	- DO -

VERIFICATIONS OF BALANCES

SL	Name of Scheme	Cut of Month
1	SB/ PPF/NSS-87/92	Once in six months – as on 30th Sept & 31st March
2	TD/MIS/SCSS	Once in six months – as on 30th June & 31st Dec

VERIFICATION OF BALANCES RD CATEGORY

The sub office will prepare six monthly lists of balances as on the dates fixed for the agreement and intimated by the Head office

The verification of balances of an office should be completed in all respects by the end of second month following the month as on which the agreement is to be conducted.

On receipt of list of balances from the sub office, the SBCO will take action to verify the balances as prescribed in letter No: 113-1/2003-SB dated 05.05.2003 and complete the verification by the end of the month

Due date of        Offices to be agreed        No of         Total no of accounts

Agreement         Sl        Name of the          account     to be agreed during

                           No      office                                       the month

31^st January

31^st July

28^th February

31^st August

30^th April

31^st October

31^st May

30^th November

30^th June           Head Post Office

31^st December

GRAND TOTAL