AISBCEU CHQ BULLETIN NO. 03 /2015 Dated 26.08.2015

To,

All CHQ Office Bearers, Circle Secretaries and Members,

         After implementation of CBS, our Union took up the matter “Revised Control Procedure” with Directorate vide D.O.Lr.No: CHQ/22-SBCO-Revised Control Procedure/AISBCEU/2015 Dated 02.03.2015 & No: CHQ/11-SBCO-CBS Procedure/AISBCEU/2014 Dated 30.09.2014& 28.12.2014. After that, a group of meeting was arranged at Chennai in the m/o April-2015. Myself and our Ex.General Secretary J.Sukumar participated in the meeting. Our Union had given valuable suggestions about the revised roll of SBCO after CBS. The detailed report is published in our CHQ Union website. Some of the proposals in brief are given along with this bulletin in two pages. You may send your comments in this regard.

MEMBERSHIP RE-VERIFICATION

                Now the process of submission of membership form is completed. All the Circle secretaries are requested to submit the position of their Circle to CHQ for submission to Directorate. All Circle Secretaries will also confirm the membership figures being sent by their Circles to Directorate and in case of any discrepancy should be got noticed to the Circle Head and CHQ. The Directorate is revised the schedule of membership verification process as given below:

v  LAST DATE DISPOSING COMPLATINTS RECEIVED BY THE DIVISIONAL OFFICE 11.09.2015

v  DRAWING & DISBURSING OFFICERS WILL START MONTHLY RECOVERY OF UNION SUBSCRIPTION FROM THE SALARY OF OCTOBER-2015 PAYABLE ON 31.10.2015. TILL SUCH TIME, SUBSCRIPTION WILL BE RECOVERED AS PER THE EXISTING AUTHORISATION.

v  DIVISIONAL OFFICE WILL COMPLETE ITS PROCESS AND REPORT TO THE CIRCLE OFFICE ON 06.11.2015

v  THE HEADS OF CIRCLE WILL SEND THE CONSOLIDATE STATEMENTS OF MEMBERSHIP TO SR SECTION OF DIRECTORATE ON 18.11.2015

MEETING WITH DIRECTORATE

                The directorate has accepted the agenda sent by this union for periodical meeting under no. 02/03/2015-SR dated 24.07.2015. it has been intimated by the Director (SR & Legal) that the agenda has been sent to DDG (FS), DDG (P) and DDG (Estt) for comments. The meeting will be arranged shortly.

REGARDING STRIKE ON 2 SEPT 2015

                Since the forth coming strike dated 2 Sept 2015 is only a political strike our union will not participate in the strike. Instructions may kindly issue to all our members.

SEVENTH PAY COMMISSION NEWS:

v  The pay commission may submit its report by endof September 2015. It will be examined by  the senior CoS, which will take two months. Then it will be submitted to the Ministry of Finance, which will be implemented from 1st  January, 2016. According to sources the fitment formula 2.86 would be recommended by 7th pay commission.

v  The Seventh Pay Commission is likely to recommend the government to form a permanent pay panel to give recommendations to the government from time to time on issues pertaining to pay structure of central government employees.

v  the official said the commission is likely to maintain the status quo on the retirement age of central government employees, currently 60 years. “We are not going to either recommend lowering or raising the retirement age. If we lower the age limit, the pension burden will bust the government’s medium-term fiscal targets,” he added.

v  As The Terms of Reference of 7^TH CPC directs them to recommend only what is‘FEASIBLE AND DESIRABLE’to the Government. Now the Government In Parliament states only 15% is FEASIBLE AND DESIRABLE Courtesy : http://postalpensioners.blogspot.in/

RECOMMENDATIONS OF THE GROUP OF SBCO OFFICIALS CONSTITUTED FOR DEVISING NEW ROLE OF SBCO IN CBS ENVIRONMENT

GROUP OF SBCO OFFICIALS CONDUCTED A WORKSHOP AT CIRCLE OFFICE OF T.N CIRCE CHENNAI WHERE LOT OF SBCO STAFF, ICO AND DAP STAFF OF T.N CIRCLE ALSO PARTICIPATED. GROUP DELIBERATED THE CURRENT ROLE OF SBCO AND THE PROPOSED ROLE OF SBCO IN THE BACKDROP OF IMPLEMENTATION OF CBS. FOLLOWING ARE THE RECOMMENDATIONS OF THE GROUP:-

GENERAL

V  AS AND WHEN SOS ARE MIGRATED TO CBS, STAFF WORKING IN SOSB BRANCH SHOULD BE REDUCED AND RE-DEPLOYED EITHER AT POSB COUNTERS OR AT CPC OR IN THE SBCO BRANCH FOR ASSISTANCE IN PHYSICAL VOUCHER CHECKING.

V  IN EVERY HO, AT LEAST ONE PA WILL REMAIN IN SOSB BRANCH WHO WILL TAKE VOUCHERS AND LOTS FROM SUB ACCOUNT AND PREPARE CONSOLIDATED JOURNAL OF SOS AND ADD HO FIGURES.

V  HANDLING OF AGENT COMMISSION SCHEDULES AND ACG-17 BY SBCO WILL BE DISCONTINUED.

V  TRANSFER OF ACCOUNT OPENING FORM (SB-3/AOF) AT THE TIME OF CLOSURE OF ACCOUNT FOR THE ACCOUNTS OPENED AFTER MIGRATION WILL NOT BE TRANSFERRED TO SBCO ALONGWITH ACCOUNT CLOSURE VOUCHER.

V  EACH SO WILL SEND COPY OF SB CASH STATEMENT OF ITS OFFICE  TO HO AND HO (SBSO BRANCH) WILL STITCH ALL THE STATEMENTS CHRONOLOGICALLY AND SEND TO SBCO AFTER ADDING HO SB CASH STATEMENT TO SBCO ALONGWITH DAILY RETURN.

V  SBCO WILL CROSS VERIFY THESE SB CASH REPORTS WITH TOTAL OF SCHEME-WISE CONSOLIDATIONS AND PRESERVE THE SAME IN GUARD FILE TO BE MAINTAINED DATE-WISE.

V  EVERY CBS OFFICE WILL SEND LOT OF FOLLOWING OFFICE ACCOUNTS ON DAILY BASIS ALONGWITH SB RETURN TO HO , DULY SIGNED BY POSTMASTER/SUB POSTMASTER WHICH WILL HAND OVER TO THE SAME TO SBCO ALONGWITH LOTS OF THESE ACCOUNTS OF HO ON DAILY BASIS ALONGWITH DAILY RETURN:-

0340, 0382, 0017,0409, 0410, 0408, 0096, 0098, 0437, 0322, 0387, 0382, 0339, 0007

V  SBCO WILL PRESERVE THESE LOTS IN A SEPARATE BUNDLE TO BE MAINTAINED OFFICE-WISE AND DATE-WISE. IN CASE OF SUSPICION, SBCO WILL RAISE OBJECTIONS.

V  ALL SBCO USERS SHOULD BE GIVEN FINACLE END USER TRAINING FIRST (WITHOUT HAND ON) BEFORE GIVING SPECIALIZED SBCO TRAINING.

V  AT THE CLOSING OF COUNTER HOURS, ALL VOUCHERS SHOULD SORTED SCHEME-WISE AND TRAN ID WISE. VOUCHERS SHOULD BE TALLIED WITH LOT AND LOT IS TO BE SIGNED BY COUNTER PA AS WELL AS SUPERVISOR.

V  A CONSOLIDATION OF THE SCHEME SHOULD BE GENERATED AND PRINTED BY ALL CBS POST OFFICES.

V  ALL VOUCHERS INCLUDING CLOSED VOUCHERS ARE TO BE SEALED ALONGWITH PRINT OUT OF CONSOLIDATION. ONE PRINTED COPY OF LOT IS TO BE TAKEN AND ATTACHED TO THE VOUCHER BUNDLE SEPARATELY. ONE COPY OF CONSOLIDATION (SCHEME-WISE) IS TO BE PRESERVED IN POST OFFICE  IN GUARD FILE TO BE MAINTAINED SCHEME-WISE AND DATE-WISE.

OTHER CHANGES AT POST OFFICE LEVEL OVERVIEW OF PROPOSED WORK OF SBCO

SL	PRESENT NATURE OF WORK	AFTER IMPLEMENTATION OF CBS
1	RECEIPT OF RETURNS	WILL REMAIN CONTINUED AS AT PRESENT
2	CHECKING LIST OF TRANSACTIONS  [SB -60/76]	WILL REMAIN CONTINUED AS AT PRESENT. SBCO HAS TO MATCH ACCOUNT NUMBER ON LOT AND ACCOUNT NUMBER ON VOUCHER AND RAISE OBJECTION IN CASE OF DIFFERENCE.
3	UN-POSTED ITEMS	NO ITEM WILL REMAIN AS UN-POSTED (MAY BE DELETED)
4	REGISTER OF NON-CASH TRANSACTIONS SB-62 [A]/85 [A]	MAY BE DELETED
5	REGISTER OF OFFICE WISE [SB-63/RD85] BALANCES.	MAY BE DELETED
6	CONSOLIDATED JOURNAL OF ALL THE SCHEMES	WILL REMAIN CONTINUED AS AT PRESENT AND WILL BE PREPARED BY SBSO AND SENT TO SBCO.
7	GENERAL CHECK OF VOUCHERS & CHECKING OF VOUCHERS	WILL REMAIN CONTINUED AS AT PRESENT
8	CHECKING OF NON-CASH TRANSACTIONS	MAY BE DELETED
9	REVIVAL OF ACCOUNTS PRE 01.01.2003	MAY BE DELETED
10	OBJECTION REGISTER	WILL REMAIN CONTINUED AS PROPOSED SOLUTION OF MEMO PAD IS NOT GIVING DESIRED RESULTS IN SOFTWARE.
11	REPORTING OF MINUS BALANCE	MAY BE DELETED AS NO MINUS BALANCE WILL BE THERE.
12	VERIFICATION OF BINDER BALANCES	MAY BE DELETED
13	CHECKING OF ANNUAL INTEREST	WILL REMAIN CONTINUE AS DONE IN PRESENT SCENARIO ( 100 ACCOUNTS OF EACH SCHEME ARE TO BE TESTED AND RESULTS TO BE NOTED IN REGISTER )
14	PREPARATION OF INTEREST CUM SILENT ACCOUNTS	ONLY SUMMARY WILL BE REQUIRED TO BE SENT TO DAP.
14.A	ANNUAL LISTING BALANCES RD/MIS/TD/SCSS	NOT REQUIRED.
15	SILENT ACCOUNT REVIVAL PROCEDURE	NOT REQUIRED
16	UN-USED CHEQUE FOILS	MAY BE CONTINUED.
17	UN-DELIVERABLE & SPOILT PASS BOOKS	MAY BE CONTINUED.
18	STATISTICAL REGISTER	MAY BE CONTINUED.
19	CUSTODY AND PRESERVATION OF RECORDS	MAY BE CONTINUED.
20	MONTHLY PROGRESS REPORT	NOT REQUIRED.
21	CHECKING OF AGENTS COMMISSION BILL	NOT REQUIRED.
22	SUBMISSION OF RETURNS TO AO & DAP	ONLY STATISTICAL REGISTER AND INTEREST SUMMARY CAN BE CONTINUED AND OTHERS DISCONTINUED.

MODE OF HANDLING OF WORK  :        

1	RECEIPT OF VOUCHERS	PHYSICAL
2	CHECKING LIST OF TRANSACTIONS	PHYSICAL/IN SYSTEM
3	CONSOLIDATED JOURNAL	MANUAL /SYSTEM
4	GENERAL CHECK OF VOUCHERS & CHECKING OF VOUCHERS	MANUAL/IN SYSTEM
5	OBJECTION REGISTER	MANUAL
6	REPORTING OF MINUS BALANCE	NOT REQUIRED
7	VERIFICATION OF OFFICE WISE BALANCES	NOT REQUIRED
8	CHECKING OF ANNUAL INTEREST	IN SYSTEM
9	PREPARATION OF INTEREST STATEMENT	ONLY GRAND SUMMARY WILL BE PREPARED MANUALLY (NOT IN SYSTEM)
10	ANNUAL LISTING BALANCES RD/MIS/TD/SCSS	NOT REQUIRED
11	UN-USED CHEQUE FOILS	MANUAL
12	UN-DELIVERABLE & SPOILT PASS BOOKS	MANUAL
13	STATISTICAL REGISTER	MANUAL
14	CUSTODY AND PRESERVATION OF RECORDS	MANUAL
15	MONTHLY PROGRESS REPORT	NOT REQUIRED
16	CHECKING OF AGENTS COMMISSION BILL	NOT REQUIRED
17	SUBMISSION OF RETURNS TO DAP	MANUAL

PROPOSED DUTIES OF SBCO PA/SUPERVISOR

1.       EXAMINATION OF THE LISTS OF TRANSACTIONS OF HO AND SOS, CHECKING OF ENTRIES IN THE CONSOLIDATED JOURNAL AND CHECKING THE DAILY/PROGRESSIVE TOTALS OF DIFFERENT COLUMNS WITH CASH BOOK.

2.       GENERAL CHECK OF VOUCHERS.                                 3.       WRITING OF OBJECTIONS AND MAINTENANCE OF OBJECTION REGISTERS.

4.       CHECKING OF ANNUAL INTEREST CALCULATION.  5.       UNUSED CHEQUE FOILS

6.       UNDELIVERED/SPOILED PASSBOOKS                          7.       STATISTICAL REGISTERS

8.       SUBMISSION OF RETURNS                                            9.       REQUISITION OF VOUCHERS FOR INQUIRY.

10.   SAFE CUSTODY OF KEYS                                                11.   PRESERVATION OF RECORD.

 THE  POSTAL ASSISTANT SBCO WILL EXERCISE THE FOLLOWING CHECKS:-

 (A) THE ACCOUNT NUMBERS IN THE LIST OF TRANSACTIONS ARE ENTERED IN THE SERIAL  ORDER OF THE ACCOUNTS.

 (B) THE LIST OF TRANSACTIONS BEARS SIGNATURES AND DESIGNATION STAMP OF THE SUPERVISOR (APM)/SUB POSTMASTER.

 (C) THE ACCOUNT NUMBER, THE AMOUNT OF DEPOSIT, WITHDRAWAL AND INTEREST ON CLOSED ACCOUNTS HAVE BEEN TALLIED WITH THE VOUCHER.

2.      GENERAL CHECK OF VOUCHERS

SL	CATEGORY	GENERAL CHECK	CHECK WITH SYSTEM
1	ALL SCHEMES	ALL VOUCHERS WITH LOT	1.        VOUCHERS WHERE ACCOUNT NUMBER OR AMOUNT DIFFERS IN VOUCHER AND LOT. 2.        WHERE THERE IS ANY MANUAL CORRECTION EITHER ON THE VOUCHER OR IN THE LOT.

SUBMISSION OF RETURNS:

1.       COPY OF STATISTICAL REGISTER  - TO POSTAL ACCOUNTS OFFICE BY 10TH

2.       REPORT OF SILENT ACCOUNTS        -   TO POSTAL ACCOUNTS OFFICE BY 10^TH

3.       ANNUAL INTEREST STATEMENT      -   TO POSTAL ACCOUNTS OFFICE  & AO[ICO] IN APRIL

FLASH NEWS:

v  RBI grants in-principle nod for 11 payments banks including Department of Post - DOP BANK a dream of SBCO staff since it's formation in 1962. The Reserve Bank  of India has fullfilled the long awaiting dream of SBCO staff  as on 19.08.2015  granted the  approval Banking licences  to DOP BANK - “The ‘in-principle’ approval granted will be valid for a period of 18 months, during which time the applicants have to comply with the requirements under the guidelines and fulfil the other conditions as may be stipulated by the Reserve Bank,” RBI said in a statement.

v  TRANSPORT ALLOWANCE TO CENTRAL GOVT. EMPLOYEES - Finance Ministry issued orders regarding the revised rates of Transport Allowance to Central Government employees as per Census 2011 with effect from 1.4.2015. The re-classification of cities/towns are specified in the list attached as Annexure.G.I., Min. of Finance, Dep. of Exp. O.M.No.21(2)/2015-E.II(B), dated 6.8.2015

Employees drawing Grade Pay	Cities classified as per Annexure-I HYDERABAD, DELHI, PATNA, AHEMADABAD, SURAT, BENGALUR, KOCHI, KOZHIKODE, INDORE, MUMBAI, NAGPUR, PINE, JAIPUR, CHENNAI COIMBATORE,  CHAZIABAD, KANPUR, LUCKNOW, KOLCUTTA	All cities other than Annexure-I
Grade pay Rs.5400/= and above	Rs.3200 + DA	Rs.1600 + DA
Grade pay 4200, 4600 & 4800	Rs.1600 + DA	Rs.800 + DA
Grade pay below 4200	Rs.600 + DA	Rs.400+DA

v  Maternity leave- NEW DELHI: Government is considering a proposal to increase the existing maternity leave from 12 weeks to 24 weeks under the Maternity Benefit Act 1961, Parliament was informed today. [13.08.2015]

v  Compliance of Court Orders: The willful disobedience of any judgment, decree, direction, order, writ or other process of a court or willful breach of an undertaking given to a court constitute a contempt of court under the provisions of the contempt of Courts Act, 1971. Further, under Article 215 of the constitution of India, every High Court shall be a court of record and shall have all the powers of such a court including the power to punish for contempt of itself. The statutory provisions are binding on everybody including Central Government, State Governments and all local or other authorities within the territory of India and they are duty bound to obey the court judgment/orders. The Central Government does not maintain any data in this regard. This information was given by Union Minister of Ministry of Law & Justice, Shri D. V. Sadananda Gowda in a written reply in Lok Sabha today. Source : PIB Release, 13.08.2015

v  IMPROVED DOP FINACLE SERVICES : SMS NOTIFICATION SMS For Debit / Credit In DOP Finacle - Now DOP 

 Users can get SMS while update your account transactions. While credit / debit amount in your account SMS 

 will receive immediately in your mobile. The only thing is Updation of Mobile Number is to be done in your CIF. SMS Alert Of DOP Customers.

v  IT MODERNISATION PROJECT UPDATE – JULY 2015: Data centre operational at Navi. Mumbai. Data recovery centre is ready at CEPT Mysore. System integrators have started commissioning process. WAN rollout is in progress approximately in 27835 locations. CBS has been rolled out in 2590 offices including 800 HOs.

CHQ congratulate the following new office bearers:

AISBCEU New Office bearers of A.P. Circle elected for the period 2015 to 2017 - The following Office bearers were newly elected for the period 2015 to 2017 of AISBCE Union of A.P. Circle On 26.07.2015

President            : Sri. P. Bhavani Veera Kumar, PA SBCO, R.C.Puram HO

Circle Secretary : Sri.M.Hari Kishan Rao, PA SBCO, Kothagudem HO

Treasurer           : Sri. S.Praveen Kumar, PA ICO (SB), O/o PMG, Hyderabad.

AISBCEU New Office bearers of Tamilnadu Circle elected for the period 2015 to 2017 - The following Office bearers were newly elected for the period 2015 to 2017 of AISBCE Union of Tamilnadu Circle On 26.07.2015

President            : Sri. A.NATARAJAN, CHIEF SUPERVISOR, CHENGALPATTU HO

Circle Secretary : Sri.K.R.JANARTHANAN, ICO[SB], MADURAI

Treasurer           : Sri. V.GANAPATHY SUBRAMANIAM, SRIVAIKUNDAM HO

               

SD: P.A.Mathre, General Secretar