Rotational transfer policy of SBCO staff – Non adherence of instructions issued

CHQ Lr.No: CHQ/21-SBCO-Transfer cluster/AISBCEU/2014 Dated 02.03.2015

To

The Hon'ble Minister Shri Ravi Shankar Prasad

Minister of Communications and Information Technology

Electronic Niketan 6, CGO Complex,

 Lodhi Road, New Delhi-110003

Respected Sir,

                Sub: Rotational transfer policy of SBCO staff – Non adherence of instructions issued                                Vide  DGs.Lr. No: 93-8/97-SPB-II Dated 30.09.99 & 141-77/2000-SPB-II dated 
                         02.03.2000

                       Ref: 1. Our Union letter NO: CHQ/14-SBCO-Transfer cluster/AISBCEU/2014 
                               Dated   30.09.2014   & 28.12.2014

                           2. D.G. Posts letter No. 141-141/2013-SPB II dated 31.01.2014 & 
                           No. 141-229/2014- SPB II dated  28.01.2015

             With your kind prior permission, our Union wish to bring your kind notice about our one of the burning problem of transfer policy which was recently changed by the Department of Post vide letter dated 28.01.2015 for your kind consideration.

                Our Union is one of the recognized services Union under the Department of Post for the staff of SAVINGS BANK CONTROL ORGANIZATION [SBCO].The total number of staff in SBCO cadre is approximately 3000 in all over the 900 Head Post Offices in India. One SBCO branch is established with minimum staff strength of 2 to 5 officials to audit   the daily Savings bank transactions of Head Offices and Sub Offices.

At the end of tenure of 4 years, they will be transferred within the cluster of Head post offices as per the earlier policy vide letter dated 02.03.2000 that It has now been decided that 2-3 HPOs as far contiguous as possible should be grouped together and the SBCO staff transferred to such group of HPOs after they complete their prescribed tenure.

                The above policy had been taken to avoid hardship facing by the staff during the Rotational transfers as given below:-

a.       Since our cadre is a smaller one in the lower grade of Group “C”  with lesser no of staff in each Head Post offices up to 2 to 6 officials for Savings Bank auditing purpose, if they have been transferred to the nearer Units , it will avoid hardships during Rotational transfer.

b.      In every occasion of transfers, the employees are facing problem in getting school admission and they have to contribute some higher amount as donation in every transfer occasion.

c.       If suppose, they left their family in their home station, they are put in compulsion two maintain two establishments one for him and other one for his family. In this situation, the children will lose their parents care.

d.      In every transfer, they have to find the new residence in the new area with the costly rent even though they had own house in the home place.

e.      The cluster of Divisions will increase the distance up to 100 to 200 KMs  from one Unit to other Unit where as cluster of HOs will restrict the distance with in 100 KMs. So, the employees need not spent huge expenses for bus journey.

Further, it is not known the necessity to change the transfer policy issued in the year of 2000 and which is in force for the past 15 years without any anomalies, why the Department has to change it as cluster of Divisions instead of the existing policy of cluster of HOs.

This problem had already been taken with Directorate in two occasions vide Union letter NO: CHQ/14-SBCO-Transfer cluster/AISBCEU/2014 Dated 30.09.2014 & 28.12.2014. Since, the Department is denied to consider the welfare matter of transfer policy and reiterated their earlier stand vide D.G. Posts letter No. 141-141/2013-SPB II dated 31.01.2014 & No. 141-229/2014-SPB II dated  28.01.2015 that

 “the rotational transfer of the staff of the Savings Bank Control Organization may be made within the cluster of Divisions and / or Head Post Offices only, which fall in the same Postal Division  or/ and  a neighboring Postal Division and are located in the same Region. It is presumed that the Circles/Regions have already worked out the clusters of HPOs for this purpose”.

Due to this above order, all Circles have issued orders by clubbing both Divisions as one cluster with a distance of 100 KMs to 200 KMs and now they are ready to issue Rotational transfer during this year of  March 2015. If the new policy will be implemented this year, many of our staff and their family members including children will suffer.

In view of the above genuine reasons, our Union put the following two prayers for your kind consideration as early as possible.

1.       The implementation of above clarifications dated 28.01.2015 must be deferred until the disposal of the case, till such time as per the existing policy issued in the year of March-2000 may be followed.

2.       The transfer policy of the officials must be considered by the Department with mercy, since it is one of the welfare issues of the staff and also to their family members. Hence, it is kindly requested to give necessary modifications to the order dated 28.01.2015  as done in the year of march-2000.

Thanking you, Sir.           

                                                                                                                                                                                    Yours faithfully,

Encl: As referred above                                                                                                                                                 [R.K.TANDON]    

                                                                                                                                                                 General Secretary      

Copy to Ms. Kavery Banerjee, Secretary [Post]

Department of Posts,Dak Bhawan,

Sansad Marg, New Delhi -110001 for information

               

SBCO CONTROL PROCEDURE VOL IV

APPENDIX 13

MISCELLANEOUS STAFF MATTERS RELATING TO S.B.C.O.,

PAIRING AND INTERNAL CHECK ORGANISATION

35. Rotational transfer liabilities of SBCO staff:-1 am directed to refer to this Department's letter of even number dated 30.3.1999 on the above subject. It has now been decided that 2-3 HPOs as far contiguous as possible should be grouped together and the SBCO staff transferred to such group of HPOs after they complete their prescribed tenure. The HPOs grouped together as above on the principle of contiguity should be as far possible within a Division and if not within the Region. However, as envisaged in this Department's orders dated 30.3.1999, any transfer outside a Region should be done only with the concurrence of the Head of the Circle and on specific administrative grounds only. It should also be ensured that while considering the rotational transfers of SBCO staff in the groups of HOs consideration is given first to the pending requests of the officials for transfer from suburban areas and unpopular stations to the city Divisions and more popular areas.                             [D.G. Posts letter No. 141-77/2000-SPB II dated 2.3.2000]

Copy of Dte.Lr.No: 141-141/2013-SPB-II dt.31.01.2014 – ANNEXURE

Consolidated Transfer Policy to regulate transfers of officers/officials of the Department of Posts other than the officers of India Postal Service Group ‘A’

Para 4.2 VI – Rotational transfer of Savings Bank Control Organization staff will be made within the cluster of Divisions. However, in exceptional circumstances, DPS [HQs] in consultation with Accounts Officer ICO [SB] may consider movement f SBCO officials outside the cluster.

SD.N.T.Paite

Director [SPN]

D.G. Posts letter No. 141-229/2014-SPB II dated     28.01.2015

It is reiterated that  “the rotational transfer of the staff of the Savings Bank Control Organization may be made within the cluster of Divisions and / or Head Post Offices only, which fall in the same Postal Division  or/ and  a neighboring Postal Division and are located in the same Region. It is presumed that the Circles/Regions have already worked out the clusters of HPOs for this purpose”.